Once you have published an agenda, they may be some situations where you want to force a "republish" to update some elements not directly linked to the agenda.
(Republishing the agenda is also used to build a new copy of the board pack).
This could be used to incorporate the latest:
Additional reasons include:
Adding new documents such as late papers or reports
Resolving visibility issues with existing attachments
Updating action lists to reflect the latest changes
Logo changes
Organisation name changes
Attendee name changes
Copy of the Minutes included in the board pack
Copy of the Action List included in the board pack
On the Meeting page, look for the Agenda sub-menu in the top right and then click on 'Republish'.
Alternatively, from the Meeting Details page, you can make changes to the agenda and then confirm the republish action when prompted.
Then click on 'Republish Agenda'
You will also receive a prompt for confirmation before the republish action is completed.
A confirmation message will let you know the new copy of the board pack is ready.
Notes:
As the publisher, you will be sent an email when the board pack is done. Only you receive that email.
Republishing can take from 30 seconds to a few minutes, depending on how many requests are in the queue, and how many documents are in the board pack.
Select "Email Board Pack" if you would like to notify your Board Members
Republishing can be performed multiple times without limitations, allowing continuous updates as needed.
Notifications to board members are optional but ensure they are aware of updates.
When republishing during the 'Draft Minutes' stage, the minutes remain temporarily inaccessible but will revert back upon returning to the stage.
On the Meeting page, the published timestamp is updated to show the new time that the agenda was published and by whom.
Note: Republishing is ONLY available in the Published Agenda stage and only to those with the correct level of access.
Please also see:
Editing a Published Agenda