BoardPro is an effective tool for enabling online meeting participation through its seamless integration with web-based remote meeting tools. By attaching meeting URLs, BoardPro enhances remote collaboration while managing meeting documentation. BoardPro allows meeting organisers to centralize and share video meeting links, ensuring attendees have seamless access to the correct remote meeting information.
Adding a remote link
BoardPro does not generate remote meeting links, you will need to use a 3rd party service like Zoom, Google Meets, MS Teams etc.. to get your meeting link.
Add your remote meeting link to the Video URL field on your meeting page.
For Microsoft Teams, right-click on the "Join meeting now" text within the Teams invite and select "Copy link" to obtain the correct URL. For Zoom, schedule your meeting and use the automatically generated URL.
Follow these steps to include the meeting URL:
Set up your online meeting using platforms like Zoom or Microsoft Teams and copy the URL link.
Log in to BoardPro and navigate to the Meeting page.
Paste the meeting URL into the Video URL field and save the changes. - For Microsoft Teams, right-click the "Join meeting now" link in your invite and select "Copy link". For Zoom, copy the automatically generated meeting URL after scheduling the meeting.
Paste the URL of your video meeting into the dedicated field on your Meeting page. The link will appear on your meeting notifications, reminders, agenda, and Board Pack, and also within future email invitations sent to attendees.
Remote Meeting Only Option
With an increasing number of online meetings, you can simply ensure all attendees are aware of this with the Remote Meeting Only option.
This feature simplifies communication by centralising remote meeting details and ensuring all participants are informed about the primary mode of attendance.
Edit or Remove the Remote Meeting URL: Click on the three dots at the end of the URL field, select 'Edit' to update the link, or 'Remove' to delete it.
To edit when the box opens: remove the old URL link, paste it into the new URL link, and save it.
Click on Remove. If this was done accidentally, you have a few seconds to click on Undo.
You can test the updated URL by sending a meeting notification to yourself to verify its functionality.
Remote Meeting FAQs
Does BoardPro create the meeting in the remote software?
No, BoardPro does not create the video meeting itself inside Zoom, Teams, Meets, etc. You will need to log in there with your credentials to set up the meeting and get the URL that will be used for it.
Follow these steps to set up your meeting:
Log in to your preferred platform and create the meeting.
Copy the generated URL.
Navigate back to BoardPro and paste it into the relevant meeting field. - For Zoom, copy the meeting link generated automatically upon scheduling.
For Microsoft Teams, right-click "Join meeting now" in the invitation and select "Copy link" to get the correct URL.
What meeting tools do NOT work with the Remote Meeting link?
App-based meeting tools such as FaceTime and Skype do not use links as everyone connects in the app directly. For such platforms, you may need to provide alternative instructions to participants, like sharing a specific contact ID for the meeting.