Flying Minutes is a feature with the Premium and Ultimate Plans. If your board subscribes to the Essentials Plan then you will not be able to see Flying Minutes
What is a Flying Minute?
Flying Minutes are used for capturing board approvals in between board meetings. They are also known as circular resolutions.
Who can be a host?
Only those with a Chair, Administrator, Board Secretary or Senior Executive Access Level can be a Flying Minute host.
Who can cast a vote?
Board members can cast their own votes, provided they are able to log into BoardPro.
Where can I see Flying Minutes?
You can see Flying minutes on your Between Meetings page, where you can list them by using the 'Type' filter.
Where can I see the status of a Flying Minute?
On a Flying Minute, you can see the status.
If the vote is in progress, you will see if you have voted, or if not, a voting button will be shown
Once the vote has been closed, the result of the decision is displaye.d
Can I change my vote once I have voted?
No, so please vote carefully.
My Board requires me to explain why I voted a certain way. How do I record that?
When you vote, a comment box is available where you can enter the reason why you voted for this particular motion.
What happens if I cannot cast my vote?
Please ask the Chair or Administrator to help if you cannot vote. Once they have entered your vote according to your direction (and your comment if requested), you will receive an email confirmation of your vote. You can ask them to assist via the comments section of the Flying Minute or email them outside of BoardPro.
Do you know if a vote can be opened early?
Yes, if the discussion has come to a close, the vote can be opened early
Click on the countdown clock, tick Start Now, and then Update.
Can I close the vote early, even if not everyone has voted?
Yes, although not good practice, a vote can be closed early. If your Automation settings are 100% (BoardPro Default Setting) and not everyone has voted, the vote will not pass. In which case, you can re-open the vote and assist the remaining Voters.
Can the vote be reopened?
Yes, a vote may be reopened in the rare event that a mistake was made. However, those who have already voted cannot change their vote.
Where can I find the decision of a Flying Minute?
The decision will be recorded in the Minutes of the next meeting when the Draft Minutes stage is opened.
All approved Flying Minutes are stored in the Decision Register.
Approved Flying Minutes can be downloaded as a PDF (and printed if needed) from the Decision Register
Can a Flying Minute be Locked?
Yes, you can lock a flying minute so that no further edits or re-open voting happen.
You can always unlock the Flying Minute as well.