Until a meeting has been confirmed, you can edit the attendance recorded in the minutes.
Update attendee attendance
Open the meeting and go to the Meeting Details page.
Review the list of attendees and guests that were included on the agenda
Drag an attendee to the apologies column if they were unable to attend.
Add any additional attendees who were present.
Enter any relevant attendance notes.
Can I change a Board or Committee member in existing meetings to an attendee?
If you update your People List, the change will only apply to future meetings. Existing meetings will not be updated automatically.
For an existing meeting:
Remove the person from the attendee list.
Add them under the Guests field on the meeting page.