Flying minutes are a critical component for decision-making within the BoardPro application. Understanding how they function, how to adjust their settings, and resolving potential issues can ensure smooth workflows for your board activities.
Overview of Flying Minute Settings
Flying minute settings in BoardPro allow you to customise how decisions are processed. The settings you choose will impact flying minutes moving forward but will not alter historical information or previously approved flying minutes. For example, if you change the settings to manual or automatic, the change applies only to future entries without retroactively impacting past decisions.
Implications of Manual vs Automatic Configurations
Automatic Configurations
If you use automatic settings for flying minutes, outcomes are determined based on predefined rules set within your organisation's configuration. Changing back to automatic settings after manually selecting an outcome for a specific flying minute will not change the outcome for that minute. Future flying minutes will adhere to the newly set automatic rules.
Manual Configurations
For manual settings, it's essential to set the outcome for a flying minute before you can view individual board members' votes. This ensures procedural compliance and clarity in decision-making processes.
Troubleshooting Common Flying Minute Issues
Flying Minute not marked as Approved
If all directors have approved a flying minute yet it is not shown as passed in the system:
Verify your organisation’s quorum and participation requirements. These may impact the automatic calculation of status.
Switch the setting from automatic to manual, then reopen and close it and manually set the flying minute as approved.
Finding Automation Settings
If the automation settings for flying minutes are not visible:
Navigate to the updated location: Settings > Quorum & Participation > Flying Minutes.
Flying Minute Missing from Board Meeting
If an approved flying minute does not appear in the next board meeting:
Check in your Close meeting agenda item whether the option to include the flying minute was mistakenly unselected during the progression of your meeting from the “Published Agenda” stage to “Draft Minutes.”
To resolve, roll back the meeting from the “Draft Minutes” stage to “Published Agenda,” then move it forward again to “Draft Minutes.” The system will prompt you to include the flying minute once more.