What is a Flying Minute?
Flying Minutes are used for capturing board approvals in between board meetings.
Who can be a host?
Only those with a Chair, Administrator, Board Secretary or Senior Executive Access Level can be a Flying Minute host.
Who can cast a vote?
Board members can cast their own votes, provided they are able to log into BoardPro.
Where can I see the status of a Flying Minute?
- On a Flying Minute you can see the status
- If the vote is in progress you will see if you have voted or if not a blue Cast Your Vote button will be shown
- Once the vote has been closed, the result of the decision is displayed
Can I change my vote once I have voted?
No, so please vote carefully.
What happens if I cannot cast my vote?
If you are unable to cast your vote, you can request for the Chair/Administrator to assist you with your vote. Once they have entered your vote per your direction, you will receive an email confirmation of your vote.
Can a vote be opened early?
Yes, if the discussion has come to a close the vote can be opened early
by clicking on the countdown clock, ticking Start Now and then Update.
Can I close the vote early, even if not everyone has voted?
Yes, although not best practice, a vote can be closed early. If your Automation settings are at 100% (BoardPro Default Setting) and not everyone has voted, the vote will not pass. In which case you can re-open the vote and Assist the remaining Voters.
Can the vote be re-opened?
Yes, in the very rare event that a mistake was made, a vote may be re-opened. Although those who have already voted will not be able to change their vote.
Where can I find the decision for the Flying Minutes?
- A record of the decision will be found in the Minutes of the next meeting when the Draft Minutes stage is opened
- In the Decision Register
Why is my Not Approved Decision not being shown in the Minutes or the Decision Register?
If a Flying Minute is not approved then it isn't really a decision. BoardPro is only showing Approved FM Decisions in the Minutes of the next meeting.
Can a Flying Minute be Locked?
Yes, you can lock a flying minute so that no further edits, or re-open voting happens.
and of course, can always unlock the Flying Minute as well.