Once you’ve published an agenda, there may be situations where you need to force a republish to update elements not directly linked to the agenda.
It’s particularly essential when addressing issues like unpublished agenda changes, meeting stage misalignment, discrepancies in confirmed minutes, or links added after the initial publication.
Republishing the agenda will also create a new version of the Board Pack.
This can be useful for updating or resolving the following issues:
Logo changes
Organisation name changes
Attendee name changes
Copy of the minutes in the Board Pack
Copy of the Action List in the Board Pack
Missing agenda items or documents added after the first publication
Discrepancies in confirmed minutes that do not align with the Board Pack
To republish, go to the Meeting page, locate the Agenda sub-menu in the top right, and click ‘Republish’. Note: the meeting stage must be in the Published Agenda stage to republish.
A confirmation message will let you know that the new copy of the board pack is ready.
Note:
Republishing can take 30 seconds to a few minutes, depending on the number of requests in the queue and the number of documents in the board pack.
If the republish process seems to be taking too long, click Republish again. Occasionally the request can stall, and submitting it again will restart the process.
Select "Email Board Pack" if you would like to notify your Board Members
Republishing is ONLY available in the Published Agenda stage and only to those with the correct level of access.
On the Meeting page, the published timestamp is updated to reflect the new publication time and the person who published it. This step ensures that all updates have been successfully captured and are visible to participants.
Related Articles:
Editing a Published Agenda
Troubleshooting FAQs
Why are new agenda items missing in the Board Pack?
Please make sure you have republished the agenda after making changes.
Why don’t meeting minutes appear in the agenda documents?
Ensure the agenda is progressed to the Published Agenda stage before setting up documents.
How can I align confirmed minutes with the Board Pack?
Roll the meeting back to the Published Agenda stage, republish the agenda, then return to Draft Minutes.