A Board Only folder can be created when only documents are restricted to Board Members.
Who can add one?
Chairs and Board Secretaries can create the folders and add documents.
Administrator access can create a folder and add documents if they are also a Board Member.
Who has access?
Board Members (regardless of their access levels), Chairs and Board Secretaries.
Things to note with a Board Only Folder:
Only people with a tick in their Board Member box can see or access a Board Only folder. See Managing People to set a person as a Board Member.
Once a Board Only Folder is created, it cannot be viewed by anyone who is NOT a Board Member (this includes Administrator access unless they are also listed as a Board Member on the People List page)
A file/document that is inside a Board Only Folder cannot be uploaded into an agenda.
Sub-folders of restricted folders are also restricted.
How to Restrict a Folder
Click Add Folder
Add a title
Tick the box
Add Folder
When the folder is created, there will be a lock beside the title showing that it is restricted.
On the right-hand side, under the context menu, there is the option to un-restrict this folder.
Useful links:
Roles and Permissions
Add a Folder