The Agenda Description and Purpose field are essential for categorising the agenda items by their intended outcomes, ensuring clear communication during board meetings. It helps admins streamline the process of preparing a structured and clearly defined agenda.
By clarifying the goals of each item, it enables the board to understand what will be discussed and what decisions need to be made. Additionally, categorisation and color coding help the board quickly identify expectations—whether an item is for discussion, information, or requires a decision—allowing them to prepare effectively for key discussions. Below are the available options:
Definitions and Examples
1. For Noting
Definition:
Indicates information that board members should acknowledge but doesn’t require discussion or a decision. This is useful for compliance reports or updates.
Usage:
Use this when the board needs to formally acknowledge that they have received and are aware of the information, but no discussion or decision is required. It is often utilized for compliance reasons or when tracking is important for governance records.
Example:
Compliance reports
Internal audits
Regulatory updates
2. For Decision
Definition:
Signifies that the board needs to make a formal decision or approval regarding the agenda item.
Usage:
These items typically involve proposals, resolutions, or actions that require a vote or formal agreement from the board. Discussions may occur, but the key outcome is a decision or directive.
Example:
Proposals
Resolutions
Votes
3. For Discussion
Definition:
These items are meant to be openly discussed and explored, often to gather feedback or viewpoints from board members.
Usage:
These topics are intended to spark conversation but don't necessarily lead to an immediate decision. They may help inform future decisions or shape the board’s direction on certain issues.
Example:
Strategy brainstorming
Exploring new initiatives
4. For Information
Definition:
Similar to "For Noting," this category often includes more detailed information that board members should understand, but it is optional information.
Usage:
These items provide background or context to help board members stay informed about developments, but they don't require action or decision-making. This ensures the board is kept updated on various matters.
Example:
Market updates
New research insights