Occasionally, you may need to cancel a meeting after notifications have already been sent. In BoardPro, when you delete a meeting, you can send a cancellation notification to attendees.
Note: The Cancelled Meeting Notification is only available IF an Email Notice of the Meeting has been sent out first.
On the meeting details page, open the context menu and select Delete Meeting.
A pop-up box will open with a list of what (if any) will be deleted (i.e, emails, documents, Board Pack or any annotations)
Tick the Send a cancellation notice box. (Note: If you do not tick this box and still click delete, the meeting will be deleted, but no notification will be emailed.)
Click Proceed (blue button).
The Send a Cancellation Notice window will open. In this window, you can:
Review the recipient list. BoardPro automatically selects all recipients who received the original Meeting Notification email. Click the drop-down arrow to deselect any names.
Choose your greeting and select whether to include the recipient’s First name, Last name, and any titles or suffixes.
Add any additional comments or notes to include in the email.
Click Delete and notify.
CAUTION: Deleting a meeting is permanent and cannot be reversed.
The selected people will receive a meeting cancellation email with an attached calendar event they can open to update their calendars.
