Occasionally, we must cancel a meeting for various reasons, even after notifications have been emailed out. In BoardPro, if you need to delete a meeting, you can email a notification that the meeting has been cancelled.
Note: The Cancelled Meeting Notification is only available IF an Email Notice of the Meeting has been sent out first.
On your meeting's details page, from the context menu, select Delete Meeting.
A pop-up box will open with a list of what (if any) will be deleted (i.e, emails, documents, Board Pack or any annotations)
Tick the Send a cancellation notice box. (Note: If you do not tick this box and still click delete, the meeting will be deleted, but no notification will be emailed.)
Click Proceed (blue button).
A "Send a Cancellation Notice" will open. In this box, you can:
BoardPro will automatically select all the names to which the original Meeting Notification email went. Click on the down arrow to untick any names.
Choose your greeting and select whether you want the First Name, Last name, and any titles or suffixes associated with the name.
Any comments/notes that you may find pertinent for the email
Select Delete and Notify
CAUTION: Deleting a meeting is permanent and cannot be reversed.
The selected people will receive a meeting cancellation email with an attached calendar event they can open to update their calendars.
