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After an Agenda has been published, it is still possible to make changes to the Agenda and then republish it. Once an agenda or board pack is published, it cannot be reverted to a draft or unpublished state.
From the Meeting Details page click on Edit Agenda by navigating through the main dashboard and selecting the relevant meeting.
This opens the Agenda where you can:
Add or delete documents
Add new sections or agenda items
Edit existing agenda items
Move around agenda items/ sections -when this happens resequencing of the agenda items is automatic
Delete any agenda items and sections
Replace documents while preserving annotations by uploading newer versions using the same file name instead of deleting previous ones.
When you make any changes to a published agenda, it will not be available in BoardPro Notes until the board pack is rebuilt. Notifications are not automatically sent to board members when agendas are updated, allowing you control over communication timing.
BoardPro will track the changes since it was last published via the Agenda Change Log, so that you can decide when (or if) republishing is necessary.
If you do not rebuild then the original board pack is still in "play" however if you decide to rebuild the old board pack will be deleted and a new version will be created.
After republishing you can choose to send a notice to your board that it has been updated.
Additional Features
Using the Roll Back Feature
When necessary, step back into the published agenda stage for more edits while preserving your added minutes..
Preventing Annotation Loss
Overwrite existing documents with new versions using identical file names to retain existing board member annotations and ensure consistency. Decide on specific recipients and timing to ensure the updates are communicated effectively.
Auto-Republishing of the Board Pack
The board pack with automatically republish when:
When there are some changes on a published agenda that are not republished. BoardPro trigger auto republish after 30 minutes of the last change
If there is a board pack failure
Articles related:
The Agenda
Editing the Draft Agenda
Republishing an Agenda without changes