On the Meeting Details page, an Administrator, Board Secretary, Chair and Senior Executive can change the date or time of a meeting, whether in the future or the past, as long as the Minutes have not been confirmed.
To change the Date:
Click on the calendar icon to change the date (Note you can use arrows to move the month forward or backward or click on the year to change the year).
To change the Time:
Click on the hour or minutes to change
Type in the new time (note time can only be 1-12 for hours). Click the tick to save the change
To update the am/pm click on it
FAQ's on Changing the Meeting Date or Time
Can I change the date/time even if we missed the meeting date and it is in the past?
Yes, you can change the date or time until the minutes are confirmed
Can I change the date/time before I create the Agenda?
Yes. Follow the steps up above -when ready create your agenda.
If I change the meeting date or time, will the attendees get automatically notified and will it update their calendar?
No, you will need to take these steps to update a calendar and inform your board of the date/time change.
On the Meeting Details page change the date/time
If the Board Pack has been published -republish it
Re-send a Meeting Notice - remember that you add a personal note detailing why the change or any other pertinent information in that email notice.
When your Board receives the new notice their calendar:
Gmail will automatically be updated.
Outlook you will need to "re-add" to your calendar to overwrite the old date/time