Occasionally we need to delete a meeting for various reasons even after notifications have been emailed out. In BoardPro, if you need to delete a meeting, there is an option to send an email notification that the meeting has been cancelled.
Note: The Cancelled Meeting Notification is only available IF an Email Notice of the Meeting has been sent out first.
On the Meeting Details Page from the Context menu select Delete a Meeting. A pop-up box will open with a list of what (if any) will be deleted (ie. emails, documents, Board Pack or any annotations)
Tick the Send a cancellation notice box (Note: if you do not tick this box and still click delete, the meeting will be deleted but no notification will be emailed out)
Click Proceed (blue button)
A "Send a Cancellation Notice" will open. In this box you can:
BoardPro will automatically select all the names that the original Meeting Notification email went too. Click on the down arrow to untick any names.
Choose your greeting and Select if you want First Name, Last name and any titles or suffixes with the name
Any comments/notes that you may find pertinent for the email
Select Delete and Notify
CAUTION: Deleting a meeting is permanent and cannot be reversed.