Can't see the "Confirm Minutes" agenda item?
If the Confirm Minutes agenda item is missing from your agenda, you can easily add it. Please follow our guide to add the Confirm Minutes Smart Agenda Item
The "Confirm Minutes" agenda item doesn’t look correct
If your Confirm Minutes agenda item appears differently, it may be a generic rather than the Smart Agenda version. Only the Smart Agenda item automatically loads the previous meeting’s minutes into the board pack.
To resolve this:
Delete the "Confirm Minutes" agenda item in the Draft Agenda stage.
Add the Confirm Minutes Smart Agenda item from the agenda builder.
How do I remove Minutes from the “Minutes to be Confirmed” list?
In the Draft Agenda stage, locate the Confirm Minutes agenda item.
Click the context menu (three dots) following the minutes you want to remove.
Select Remove.
The minutes will return to the Available Minutes list.
Confirming Minutes
During the Draft Minutes stage:
Click the blue Confirm button next to the minutes selected for confirmation.
In the pop-up window, choose Confirm as presented or Confirm with changes. Note: If selecting with changes, add the necessary amendments in the box.
Toggle Request Signature if required.
Click Confirm to complete the process and have them signed
Missing Meetings from the Available Minutes List
If no meetings or a specific meeting appear in the Available Minutes list, follow these steps:
Confirm that the meeting is in the Minutes in Review stage.
If it is still in Draft Minutes, click Finish Draft Minutes to progress it.
If the meeting is already in Minutes in Review, check whether it has been selected for confirmation at another meeting.
If the meeting has already been scheduled for confirmation, the confirmation date will be displayed on the Meeting page.
If the minutes have not yet been scheduled for confirmation, a button will be available to set a Confirming Meeting.
If the minutes are currently scheduled for confirmation at a different meeting:
Open the meeting where they are currently scheduled to be confirmed.
Use the context menu (three dots) to remove them from the confirmation list.
Navigate to the correct meeting and add them to the confirmation list.
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