Voting is a feature of the Premium and Ultimate Plans. If your board subscribes to the Essentials Plan, you cannot vote.
Can the vote be opened early before the meeting starts?
Yes, you can set your meeting to Draft Minutes to open up the vote for Board Members before the meeting begins. However, you can use our Flying Minutes feature if you need to decide between regular board meetings.
Can I change my vote once I have voted?
No, so please vote carefully.
Can I comment on why I chose to vote this way?
Yes, you can if the vote is open.
What happens if I cannot cast my vote?
If you cannot cast your vote, you can request that the Administrator or Chair assist you with your vote. Once they've entered your vote, you will receive an email confirmation of your vote.
If you have provided it, they can also leave a comment on your behalf on why you chose to vote this way for the motion. Additionally, you can use the Help Voters feature in BoardPro to record a vote on their behalf when they have communicated their choice earlier.
I have Board Members who are not voting on a motion for various reasons. How can I address this?
How can I set up an anonymous vote?
Anonymous votes can be enabled during the vote setup process under Settings. Once this option is activated, voter identities and their choices remain confidential.
By default, unless someone expressly votes against a matter, they are deemed to have supported the vote. If this contradicts your constitution, you can change the settings so their vote is not counted. To adjust this, go to the Settings page and navigate to the Quorum & Participation section. Here, you can choose to "Do not count their votes" if you want to exclude absent participants from affecting the vote outcome.
Can I close the vote early, even if not everyone has voted?
Yes, although not good practice, a vote can be closed early -please check your constitution. To do this, update the settings to "Do not count non-votes" under the Quorum & Participation section on the Settings page. This ensures that your vote outcome is not impacted by non-participating members.
Depending upon your organisation's settings for Handling Non-Voters, Board Members may or may not be listed as having supported the motion.
Under See Details, you will see the names of those who did not vote -if you have the Handling of Non-Votes tagged as Do not count their votes.
Your options are to tick Approved or Not Approved and proceed as usual or cancel and add voters from your Board Member list.
Where can I configure voting settings in BoardPro?
Voting settings can be configured by navigating to the Settings page, under the Quorum & Participation section. Here you can manage non-voter handling, anonymous voting preferences, and other options to align with your organization's requirements.
Related Articles:
Configuring Meeting Agendas in BoardPro
Recording and Sharing Meeting Minutes
Understanding Quorum Requirements in BoardPro