It is important that decisions made by the board outside of a board meeting are recorded in the Minutes of a subsequent meeting.
Most jurisdictions require a "Minute book" to hold a copy of all the Minutes of the meetings, including decisions made during the meeting.
Once a Flying Minute has been Approved it will appear in the Minutes of the next meeting.
So how does BoardPro help you do that?
Include a Flying Minute to the Minutes of the next Meeting
When you start to Take Minutes at a meeting after a Flying Minute has been approved, you will see an extra option to "Include decisions from Flying Minutes..."
- That will be selected by default - only unselect if this is an extraordinary board meeting. If it is a regular board meeting, this should be selected.
NOTE: the option above only appears if there are available Flying Minutes. That is, Flying Minutes not already linked to another meeting.
Approved Flying Minutes will ONLY be seen in the Preview and PDF's of the Minutes and are listed under the Close the Meeting agenda item
- Should the Board choose or require to have the Flying Minutes appear in a different meeting, in the Close Meeting agenda item, you can switch the toggle to Hide.