Flying Minutes is a feature with the Premium and Ultimate Plans. If your board subscribes to the Essentials Plan then you will not be able to see Flying Minutes.
Click here to view this article in the brand new BoardPro interface.
Check your settings under the Organisation Setting -Flying Minute Automation
To add a Flying Minute - under Meetings, go to the Between Meetings page and click on the green Add button Before adding a flying minute, ensure that board/committee member roles are properly assigned in the People List to avoid errors during voter selection. If there are recurring issues with certain members being included as voters unintentionally, remove them completely from the People list in BoardPro. This ensures that they won't be automatically added in future votes.
In the box that opens:
Add a title
Select an organiser (only those with the access role of Chair, Administrator, Board Secretary, or Sr Executive will appear on the list)
Add the start and close time of the vote
Set a Reminder Notification that the vote will be closing → 4 options to choose from including: Never, 2 hours (default), 8 hours, and 24 hours
The Voters. BoardPro automatically adds everyone who is a Board Member as a voter (those with the tick mark next to their name on the People page). If you need to remove any voters, BoardPro will alert you if your Flying Minute Automation settings have not been met. BoardPro also allows modifications to the voter list even after notifications have been sent, as long as the voting period is still open, providing flexibility for last-minute changes.
Change the greeting and how their name will appear in the email notification
Add in the motion (this is compulsory)
Attach any required supporting documents
Once all the information is added you have the options to save it as a draft or start the Flying Minute
How to Edit or Remove Voters from Flying Minutes in BoardPro
Steps to Remove a Voter from a Flying Minute
If you find that a voter needs to be removed (e.g., due to an inactive email or error), follow these steps before the voting closes:
Navigate to the Flying Minute page within BoardPro.
Click on 'Details' to expand the Flying Minute options.
Locate and edit the voters list.
Remove the desired voter, and confirm the changes. This update will automatically tidy up the record by removing the individual from the pending votes list.
If Draft is selected this will not be visible to the Board Members until you are ready and click on Start Flying Minutes.
Once you click Start, BoardPro will send out an email notification to everyone who has login access from the Voters list Please note that even after starting the Flying Minute, it is possible to make changes to the voter list before the voting period closes.
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